At Republic Services, keeping our sensitive information safe is a top priority. Data Loss Prevention (DLP) is one of the key ways we protect this information. Think of DLP as our digital security guard that watches over how information moves throughout our company.
Whether you’re sending an email, uploading a file, or collaborating with external partners, DLP ensures that our data stays protected. But technology alone isn’t enough—your actions matter.
What is DLP?
DLP is like a security system that:
- Spots and stops sensitive information from being shared with unauthorized people
- Prevents accidental leaks of important data
- Makes sure we follow company rules and legal requirements about data protection
How You Can Help Protect Our Data
You play an important role in keeping our information safe:
- Label your documents: Use Microsoft Sensitivity Labels to mark documents based on how sensitive they are.
- Protect sensitive emails: Encrypt emails containing sensitive or confidential information,
especially when sending outside the organization. - Use the right tools for sharing: Use SharePoint and Teams for external collaboration by following guidelines for effective and safe sharing.
- Keep company data in company systems: Avoid saving work files to personal devices or unsanctioned cloud storage (like personal Google Drive or Dropbox).
- Speak up about concerns: If you accidentally share something sensitive or notice something suspicious, tell us right away at DataProtection@republicservices.com.
Common Mistakes to Avoid
- Sending sensitive information externally in unencrypted emails
- Sharing files too broadly with “Anyone in the organization” links
- Uploading company information to AI tools like ChatGPT
- Sending work files to your personal email or devices
- Forgetting to add sensitivity labels to confidential documents
Why This Matters to Everyone
When data isn’t properly protected, it can lead to:
- Regulatory fines for the company
- Loss of customer trust
- Operational disruption
- Reputational damage
By following DLP best practices, you help protect our company, our customers, and your colleagues. Thank you for being a champion of data security!
Need Help or Have Questions?
If you’re ever unsure whether something is safe to share or where or store it, just ask! Contact our Data Protection team at DataProtection@republicservices.com.